How to enter Cash Sales with GST in BlueOcean Accounting

1. Cash Sales with GST

Example:

Date               Bill No        Gross         GST        Total Inclusive GST
2015/01/12       1234       1200.00       72.00           1272.00
2015/01/13       1235         800.00       48.00             848.00
2015/01/14       1236         150.60         9.04             159.64


A. Loging in to BlueOcean Accounting

Step:
1. Open Firefox or Google Chrome
2. key in the this url  http://blueoceanaccounting.com/
3. Click to Sign in here

4. key in user id: webdemo
     password: webdemo
5. Click at General Ledger

B. Transaction Entry

Step:
1. click at Transactions With GST Simple Entry

 2. click at Cash Sales Transactions

 

3. click at cs201501 (Cash Sales Journal for January 2015)
4. click at the Add New Record link

5. key in 1001 at the Voucher Number box, then Press the [enter] key
or click at the Submit button (if you see this message "Voucher Number already exist, please use a different Voucher Number" , just change the voucher to the next bigger number)

6. select Cash in Hand for the 1.Cash A/c and key in 1272 at the Debit Amount Box
6.1 key in 72 at the Credit Amount box for 2. Output Tax A/c
6.2 select Sales for 4.Standard Rated Sales, notice that the gross sales amount is entered automatically at the Credit Amount Box
6.3 key 12 at the 6.Date box
6.4 key in the bill number 1234 at 7.Narration1 box
6.5 click at the Submit Button to save this journal transaction

7. Now you can see the saved transaction as below.

8. Repeat step 5 to 7 for bill no 1235 and 1236

Do you know that you have to keep your source documents for 9 years?

Under the self-assessment system for individual tax, you do not need to submit the relevant receipts or invoices to the tax authorities (IRB) for those relief expenses spent or incurred, but instead just keep those documents to yourself in case you may be selected by IRB for random tax audit or when you need tax clearance from IRB for previous years of assessment.

How long you need to keep those receipts or invoices for tax purposes?
Tax rules require you to keep for 7 years.
 The calculation of the 7 year period begins from the end of the year in which the Income Tax Return Form is filed. Effectively, you need to keep it for 9 years. How to calculate to 9 years? You spent/incurred relief expense in Year 1, submit the Income Tax Return Form by 30 April in Year 2, and then keep the receipts pursuant to tax rules for 7 years. Total number of years is 1+1+7 = 9 years.

What records should you keep as a small business owner?

As a small business owner, what records should you keep?

1. Records to prove your income - such as sales invoices, pay-in slips 
2. Records to prove your expenditure - such as purchases bills, receipts, cheque butt 
3. Records of statutory payments made - such as Income Tax/EPF/Socso deductions. 

 Simple way to keep your records:

 Use separate files for:

1. Credit invoices 
2. Cash invoices 
3. Credit Purchases 
4. Cash Payments 
5. Bank Payments